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JUDICIAL ASSISTANT

Company: County of Kenosha
Location: kenosha
Posted on: May 3, 2021

Job Description:

Thank you for your interest in employment with Kenosha County!

JUDICIAL ASSISTANT

CIRCUIT COURT OFFICE

The position of Judicial Assistant will offer you the opportunity to work within

the Wisconsin Judicial Branch and gain insight into court processes and

the administration of justice.

Kenosha County is accepting applications for Judicial Assistant in the Circuit Court Office. This position provides administrative support to a Judges or Court Commissioners. Tasks are generally performed following standard office procedures and department policies and procedures in accordance with statutes and Supreme Court Rules while under the direction of the Clerk of Circuit Court and assigned supervisor.

Judicial Assistants in the Kenosha County Circuit Court office work directly with Circuit Court Judges, Commissioners, and the Clerk of Courts. The Judicial Assistant provides a high level of legal administrative support to include performing legal research, drafting memoranda and orders, and ensuring work flow is managed in a way that cases progress smoothly and efficiently through the judicial system. The selected candidate will be responsible for making sure all court documents are prepared accurately and timely to attorneys, litigants, law enforcement agencies, and other departments.

Judicial Assistants are sworn Deputy Clerks of Court and must provide outstanding customer service during stressful situations; have impeccable attention to detail in all assigned work; be comfortable interacting with judges, attorneys, litigants, and executive level management on a daily basis; be committed to continuous learning; thrive in a fast-paced environment; able to complete tasks efficient in accordance with statutory time limit; and have the ability to be discrete with occasional independent thinking.

Assignment of court officials may change due to operational needs and/or management discretion.

DUTIES AND RESPONSIBILITIES

Provides administrative duties to Circuit Court Judges/Commissioners including: Legal secretarial duties, developing a master calendar, preparing, docketing, and distributing appropriate paperwork

Ensures all court documents are prepared accurately and distributed on a timely basis

Adheres to Model Court Recordkeeping procedures in maintenance of court files

Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties

Prepares correspondence, warrants, bonds, and similar documents

Develops and maintains court calendars

Prepares and assembles legal documents, articles, exhibits, reports, statements, evidence, and other materials

Prepares entries into court record and clerks in-court hearings

Arranges for security when needed

Acts as receptionist for branch and provides back-up support for customer service desk

Administers oaths to witnesses and jurors during court proceedings

Explains court procedures, processes, rules, and requirements without providing legal advice

Assists judge/commissioner with judicial education communication, travel plans and reports

Schedules hearings and other meetings

Assists with training new Circuit Court staff

Coordinates with District Court Administrator's office regarding court reporter coverage in absence of regular court reporter

Performs other duties as required or assigned

QUALIFICATIONS

Education and Experience

Associate degree in legal studies or related field

Two to three years of experience in a legal or court environment

Paralegal certificate preferred

Other Job Requirements

Ability to work overtime as required

Ability to become Notary Public

Valid driver's license and acceptable driving record

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Criminal justice system process, court procedures, practices, legal terms, documents, Wisconsin Statutes and time limits.

Skill in:

Use of Microsoft Office Suite, including Word, Outlook, and Excel

Organization and record keeping

Ability to:

Gather, organize and evaluate a variety of data and information, and interpret and apply complex rules, regulations, guidelines and laws

Work independently to meet deadlines

Maintain confidentiality requirements

Draft and prepare legal papers

A key value of the Circuit Court is customer service. This position requires considerable knowledge, ability, and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. The position requires the ability to effectively meet and deal with internal customers and the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires light physical demands and may require standing or sitting for long periods of time.

SELECTION PROCESS

Application Review - Qualifying

Oral Interview - Qualifying

Background Investigation - Qualifying

Drug Screen - Qualifying

If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.

This recruitment will establish an eligibility list for future vacancies that may occur in the next six (6) months.

Click here for the 2021 Kenosha County Benefits Summary

Applications must be submitted no later than Sunday, April 18, 2021.

Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.

Thank you for your interest in employment with Kenosha County!

We hope you choose us as your next employer!

Kenosha County is an affirmative action, equal opportunity employer.

Other details
  • Pay Type Hourly
  • Min Hiring Rate $21.15
  • Max Hiring Rate $24.01

Apply Now

Keywords: County of Kenosha, Kenosha , JUDICIAL ASSISTANT, Other , kenosha, Wisconsin

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