Reception/HR Administrator

Company: Putzmeister
Location: Sturtevant
Posted on: August 1, 2022

Job Description:

Summary: Contributing to the smooth operations of the organization, and reporting to the Director of Human Resources, the Receptionist/HR Administrator will provide a full range of transactional support to the HR team. The ideal candidate will also provide general administrative support to other departments. Essential Duties and Responsibilities:Human Resources Department

• Greet visitors and operate the switchboard
• Sort and deliver all incoming mail and process outgoing mail
• Manage attendance calls, occurrences, and corrective actions for the entire facility
• Upload communication to monitors, send communications via email (birthdays, anniversaries, etc.)
• Schedule interviews with hiring managers
• Maintain and update onboarding folders
• Assign lockers to new hires and maintain the locker assignment spreadsheet
• Manage the uniform program
• Make employee badges
• Process all payable and receivable HR invoices
• Process safety shoe and safety glasses reimbursement for all employees
• Order Supplies
• Maintain employee files
• Special projects Sales and Sales Administration Department
  • Schedule machine permits
  • Schedule and coordinate hotel accommodations for vendors and customers as needed Finance Department
    • As the Concur Administrator, act as the first tier contact for Concur support:
      • Assist with Concur questions via the PMA direct contact phone number
      • Set up new employees with Concur accountsOperations
        • Administer operations Metrics packages for the Production Supervisors
        • Maintain training records for employees Facilities
          • Data entry as may be required to support regulatory compliance for various permits, licenses, and environmental reports
          • Scan and archive facilities documents Qualifications:
            • Proficient in Microsoft Office Programs that include but are not limited to: MS Word, Excel and Outlook
            • Knowledge and experience of ADP and SAP is desirable
            • Must have highly developed organizational skills including the ability to prioritize, handle multiple tasks simultaneously, and meet customer needs
            • Strong verbal, written, analytical, and persuasive skills and the ability to interact effectively with all levels of staff and with contractors.
            • Able to work in a fast-paced environment
            • Strong attention to detail
            • Self-Motivated person
            • Problem solver
            • Maintain confidentiality Education/Certification/Training:
              • High school Diploma or equivalent
              • Previous administrative experience is preferred Physical Demands:
                • While performing the duties of this job, the employee is regularly required to stand, walk, stoop, bend, and use hands to finger, handle or touch; frequently required to push and pull.
                • Ability to regularly lift and/or move up to 15 pounds.
                • Specific vision abilities required by this job include close, peripheral, and the ability to focus. Work environment:
                  • While performing the duties of this job, the employee is in a typical office environment; occasionally exposed to noise, dust, and chemicals.
                  • Safety glasses/goggles must be worn at all times while in designated areas of shop. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above information includes the general details necessary to describe the principal duties of the job identified and shall not be interpreted as a detailed description of all the work requirements that may be inherent in the job.
                    
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Keywords: Putzmeister, Kenosha , Reception/HR Administrator, Human Resources , Sturtevant, Wisconsin