ADMINISTRATIVE ASSISTANT

Company: Bear Property Management Inc
Location: Kenosha
Posted on: May 28, 2023

Job Description:

SUMMARY: This position is primarily responsible for answering and fielding phone calls, greeting customers and guests, and performing various types of data analysis. Supports the our Sales and Operations team within our single-family division.
DUTIES AND RESPONSIBILITIES:

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records for Bear Realty.
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Orders and maintains supplies; coordinates equipment maintenance.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists with special projects as assigned.
• Performs other related duties as assigned by management. QUALIFICATIONS:
  • High School Degree or equivalent
  • Two to four years related experience or equivalent
  • Excellent written and oral communication skills
  • Strong organizational, problem-solving, and analytical skills
  • Ability to manage priorities and workflow
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Acute attention to detail
  • Working knowledge in Microsoft Office suite, Craigslist, and Facebook
  • Proven ability to handle multiple projects and meet deadlines
  • Strong interpersonal skills
  • Ability to deal effectively with a diversity of individuals at all organizational levels
  • Good judgement with the ability to make timely and sound decisions

Keywords: Bear Property Management Inc, Kenosha , ADMINISTRATIVE ASSISTANT, Administration, Clerical , Kenosha, Wisconsin