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Administrative and Ministry Aide - Kenosha

Company: The Salvation Army - Metro Division
Location: Kenosha
Posted on: March 23, 2020

Job Description:

OverviewThe Salvation Army Mission:The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Provides a wide variety of clerical, secretarial and receptionist support for the corps and its staff; coordinates volunteers recruitment and work. Assists with youth ministry activities. Coordinates the Red Kettle Campaign efforts during Christmas. Assist with fundraising efforts and contacts throughout the year and community.ResponsibilitiesThis job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.Administrative/Volunteer Support

  • Performs general secretarial and clerical duties, including typing, copying and filing correspondence, memos, letters (including thank-you notes to donors), preparing projects from notes or drafts, etc.
  • Greets the public in person and on the telephone, provides general information, answers questions and directs individuals to appropriate party as necessary. Assists clients and visitors with concern and empathy; respects their confidentiality and privacy and communicates with them in a courteous and respectful manner.
  • Ensures efficient client and visitor flow by assessing availability of appropriate staff members (e.g. daily staffing, vacation calendars, etc.) and notifies the Corps Officer of conflicts as needed.
  • Sorts, distributes and picks up mail on at least a daily basis.
  • Recognizes, assesses, and diffuses difficult situations with callers, visitors, or clients
  • Coordinates volunteer services for events and Kettles, including recruitment efforts; collects and assembles volunteer applications;prepares statistical reports on the extent, nature, and value of volunteer service; and maintains the web-based volunteer program.
  • Receives and processes monetary donations and gifts-in-kind, and issues receipts to donors as requested.
  • Schedules meetings, rooms and coordinates calendars as requested.
  • Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.Youth Ministry
    • Plans and leads programming for assigned age group for mid-week youth programs that is evangelically centered and directs youth towards the church. This is an evening commitment.
    • Helps to plan and oversee evening meal for youth night programs.
    • Assists the Corps Officers in planning and leading the opening united meeting for mid-week youth programs.
    • Assists in promoting youth programs to the community.
    • Assists with bridging between Community Center programs and the church, including building connections with parents of children in the programs.
    • Involves children and youth in ministry opportunities as appropriate. Serves as a mentor to the youth of the corps, motivating them to success.
    • Adheres to budget guidelines for youth programs and events.
    • Assist with planning and executing summer VBS program.Kettle Coordination/Christmas Programs
      • Coordinates the Red Kettle Campaign, to include obtaining necessary paid and volunteer support, scheduling of bell ringers, securing and confirming Kettle sites, maintaining Kettle equipment, overseeing counting of monies, and analysis of Campaign funds/site performance. Completes necessary reports.
      • Assists as needed with Christmas seasonal programs, including Toy Shop, Red Kettle Campaign, Angel tree, etc.QualificationsThe requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position. Education:High school diploma or equivalent.Experience: One year administrative support experience, including multi-line phone experience. Youth ministry experience (preferably with The Salvation Army) in a theologically-compatible denomination.Certifications: Valid Wisconsin Drivers License with clearance to drive by TSAs insurance.Skills/Abilities:
        • Must be a Christian to fulfill the essential functions of youth ministry.
        • Must be available to work evenings for youth ministry (generally one evening per week), and evenings and weekends as needed during the Christmas season.Knowledge of:
          • General office practices and procedures.
          • Salvation Army doctrine and youth ministrySkill/Ability to:
            • Effectively assist the public.
            • Prioritize workload and multitask.
            • Recognize, assess, and diffuse difficult situations.
            • Prepare records, reports and correspondence neatly and professionally.
            • Effectively use a computer with Microsoft Office products, Internet, and e-mail.
            • Establish and maintain effective working relationships with co-workers and the general public.
            • Apply correct oral and written English.
            • Maintain records and files with precision and accuracy.Supervisory Responsibility: Supervises Christmas seasonal staff during Kettle season.Physical Requirements:The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. While performing the duties of this job, the employee will be required to perform variousphysical activity including standing, bending, reaching and prolonged periods of sitting;talking and listening; using hands to finger, handle, or feel objects, tools or controls; occasionally lift and/or move up to 30 pounds.Travel:Rare except for local travel throughout community and occasional conferences.Working Conditions:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Much of this job is performed indoors in normal room temperature conditions. The noise level in the work environment is usually low to moderate. During certain youth programming events and during the Kettle season, there may be exposure to outdoor weather conditions which could involve extreme temperatures.At times the duties will involve working with individuals having infectious and/or communicable diseases.All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.Job LocationsUS-WI-KenoshaJob ID2020-13530of Openings1CategoryAdministrativeTypeRegular Part-Time

Keywords: The Salvation Army - Metro Division, Kenosha , Administrative and Ministry Aide - Kenosha, Administration, Clerical , Kenosha, Wisconsin

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